Executive Assistant (part-time)
Executive Assistant (part-time)
Reports to: President/ CEO
Supervisory Responsibilities: n/a
Salary Grade: Hourly 15-20 hours a week FLSA: Non - Exempt
Do you love Microsoft Outlook? What about Excel? Is color coding and making lists something that brings you joy?
Bring your passion for organizing the Naperville Area Chamber of Commerce.
This Executive Assistant position within the Chamber will support the CEO with administrative duties. Key areas will be organizing the calendar, arranging meetings, sorting through emails for the President and CEO. In addition to helping the CEO, this position will manage the conference room rental schedule, help with filing (both virtual and in-person), as well as assist the Board of Directors with their needs, and complete other administrative duties for the organization as needed and assigned.
This position must be willing to sign a non-disclosure agreement and keep the information confidential. Trustworthiness and attention to detail are two important aspects of this position. This role is a hybrid role, with some work done virtually, but in-office work is also required. This is a part-time position, ideally working Monday – Thursday 9:00 am- 3:00 pm totaling 20-25 hours a week. The timing can be flexible.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
Manage email inbox and set up a reminder system to make sure everything gets done in a timely manner and deadlines are not missed
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
Organizing meetings and booking meeting rooms for internal and external use
Point person for conference room rental schedule and management
Maintaining the current filing and database system, and looking for ways to improve current systems, offer suggestions on how to streamline information and make the organization more efficient
Help track and manage custom agreements
Completes a broad variety of administrative tasks for the President & CEO, CFO, and Board of Directors. Including, but not limited to: filing, managing mail, creating and keeping spreadsheets up to date, mailing letters, setting up staff meetings, printing, scanning
Provide human resource support to CFO for new employee paperwork processing and benefit enrollment
Plan quarterly staff outings; track employees’ anniversaries and birthdays
Managing our general email inbox and respond and forward emails as appropriate
Manage Certificate Of Origin (COO) requests
Other duties as assigned
Experience as a virtual assistant
In-depth understanding of the entire MS Office suite, especially Microsoft Outlook, Excel, Word, Teams, and OneDrive
Ability to work effectively with minimal supervision
Strong interpersonal skills and self-starter
Professional discretion and confidentially
Why Naperville Area Chamber of Commerce?
Hybrid work environment
Simple IRA Match
Internet and Phone stipend
Holiday Pay (prorated to schedule)
Professional Development Encouraged and paid for by the company
How to Apply:
Send a cover letter and resume to Kaylin Risvold at email@example.com. Customize your cover letter to include why you want to work for The NACC. Applications without cover letters will not be considered.
Education Level : Not Applicable
Experience Level : Not Applicable
Job Function : Administrative
Company/ Organization Name : Naperville Area Chamber of Commerce
How to Apply : firstname.lastname@example.org